Effective Date: November 22, 2025
Planet Hemp (referred to as “we,” “us,” or “our”) is a global cooperative enterprise committed to upholding the highest standards of data integrity and transparency. This Privacy Statement outlines how we collect, use, protect, and handle your personally identifiable information (PII) for visitors and members across our ecosystem of websites and digital services (“Platform”).
We are committed to operating in compliance with the General Data Protection Regulation (GDPR) and other applicable international data protection laws.
1. Information We Collect
We collect different types of information depending on your interaction with the Platform (visiting, registering, using services):
| Category | Type of Data Collected | Purpose of Collection |
|---|---|---|
| A. Visitor Data (Non-Registered) | IP address, browser type, device information, visited pages, referral source, and session duration. | To analyze traffic, improve website performance (UX/UI), and ensure site security. |
| B. Membership & Profile Data | Name, email address, physical address (for cooperative/legal requirements), chosen membership level, areas of expertise (optional), and payment history. | To create, manage, and service your cooperative membership; facilitate secure access; and enable intra-community collaboration. |
| C. Engagement & Activity Data | Forum posts, chat messages, project contributions, course progress (DOCS), and usage logs of platform tools. | To foster community, track cooperative contribution (patronage), improve educational content, and verify compliance with community standards. |
| D. Financial Data (Invest/Shop) | Transaction records, investment participation amounts, and carbon credit purchases. (Note: We use third-party payment processors; we do not store full credit card details). | To execute transactions, manage investment portfolios, calculate member returns, and ensure transparency in financial flows. |
2. Legal Basis for Processing (GDPR)
We process your data based on the following legal grounds:
- Consent (Art. 6(1)(a)): When you register for the newsletter or explicitly consent to optional data processing (e.g., non-essential cookies).
- Contractual Necessity (Art. 6(1)(b)): Processing necessary for providing the services you requested (e.g., managing your membership account, processing shop orders, fulfilling investment agreements).
- Legitimate Interest (Art. 6(1)(f)): Processing necessary for our legitimate interests, such as ensuring network security, preventing fraud, and improving our service offerings.
3. How We Use Your Information
We use collected information primarily to:
- Provide Services: Operate and maintain the Platform features, including Member Portals, Forums, and educational resources.
- Ensure Security & Integrity: Protect the Platform and our members from security threats and maintain the integrity of our blockchain-based data.
- Communicate: Send essential service announcements, administrative messages, and (if opted-in) marketing and update newsletters.
- Facilitate Cooperation: Match members based on expertise for collaborative projects (e.g., using optional Profile Data).
4. Data Ownership and Decentralization
Planet Hemp is built on the principle that the individual owns their data.
- Transparency: We strive for transparency regarding what data is collected and how it is used.
- Data Control: We provide members with tools to access, correct, or delete their personal data stored within our systems, in line with their statutory rights (e.g., Right to Access, Right to Rectification).
- Cooperative Ethos: Data generated through collective effort (e.g., research, project data) is treated as a shared resource of the cooperative, managed through democratic governance principles.
5. Data Sharing and Transfer
We will not sell or rent your Personal Information to third parties. We may share data only under the following circumstances:
- Service Providers: With trusted third-party providers who perform essential functions on our behalf (e.g., hosting, analytics, secure payment processing). These parties are contractually bound to comply with this policy and GDPR.
- Legal Compliance: When required by law, regulation, legal process, or governmental request (e.g., to comply with anti-money laundering regulations).
- Internal Transfers: Data is shared securely between the specialized entities of the cooperative (Hemp Nation One, Hennepnatie, etc.) only as necessary to provide holistic membership services.
- International Transfer: As a global entity, data may be processed outside of the European Economic Area (EEA). We ensure such transfers are protected by adequate safeguards, such as Standard Contractual Clauses (SCCs) approved by the European Commission.
6. Data Security and Retention
We implement robust technical and organizational security measures (including encryption, firewalls, and access controls) to protect your PII. We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, to provide services, and to comply with legal obligations.
7. Your Rights Under GDPR
Under the GDPR, you have the following rights concerning your personal data:
- The right to access your data.
- The right to rectification (correct inaccuracies).
- The right to erasure (be forgotten).
- The right to restrict processing.
- The right to data portability.
- The right to object to processing.
- The right not to be subject to a decision based solely on automated processing.
To exercise any of these rights, please contact our Data Protection Officer (DPO) via the contact information provided below.
8. Changes to this Policy
We may update this Privacy Statement periodically. We will notify you of any material changes by posting the new policy on the Platform and updating the “Effective Date” at the top of the statement.
9. Contact Information
For any questions regarding this Privacy Statement or data processing practices, please contact:
Data Protection Officer (DPO) Planet Hemp Cooperative
Email: dpo@planethemp.one
